Reception with PA/OM duties in Oil&Gas industry - Immediate start!

CLIENT:  Well established Oil & Gas company

ROLE: Reception with PA/OM duties -  Small office but busy role

SALARY:  Up to £15 hour (+ Holiday Pay + Pension Contribution)

LOCATION: West End

Must start ASAP

COMPANY:

Our client is an Oil and Gas company with a really corporate culture and environment. They look well after their people and are very big on confidentiality. Angela Mortimer has recently placed the Senior EA and Office Manager there, who is a really outgoing, professional and dynamic person. You would be working as her right hand.

ROLE:

1.Front of house - includes

• Greeting guests and visitors; supervising onsite maintenance personnel
• General call answering and routing

• Management of the office diary and corporate calendar
• Setting up meeting rooms (with the assistance of office cleaner)
• Overseeing the functionality of the meeting room AV systems
• Maintaining the common areas
  • Kitchen
  • Spare desks
  • Stationary cupboard
  • File room

2.Corporate travel management for non-management personnel - includes

• Liaison with the company travel agent
• Vaccination bookings
• London taxi account
• Airport taxi account

3.General administration – includes

• Incoming and outgoing mail
• Courier bookings
• Renewal of subscriptions and licences

4.Supervision of office service providers

• office supplies and photocopier
•  milk
•  answering service
• phone system
• plants
• electricians
• office cleaner
• AV engineers
• Real Estate management agent

5.Assistance on special projects – for example

• Archive audit
• Cover for reception

6.Purchase order/invoice processing

• Ordering supplies – stationery, business cards, kitchen supplies etc.
• Creating PO’s for items ordered
• Passing invoices to Group Administrations Manager
• Keep spreadsheet up to date

1. Events
   • Help manage Office events (AGM, Board Meetings, Roadshows, Oil conferences)
2. Ad hoc
   • Any other Adhoc jobs to help office manager or reception

The client’s own words: “We would probably be looking for a younger person who can fill this junior position but obviously we would be looking for someone who is mature enough to hold down a job and is interested in career progression.”

The ideal candidate:

• Great attention for detail
• 2 to 5 years solid experience within professional services (ideally within oil and gas)
• Confident dealing with stakeholders; HNWIs and Executives
• Previous reception and team assistant experience as well as some Office Management
• Previous travel booking experience
• Personable and with great communication skills.
• Takes initiative
• Advanced knowledge of Microsoft Office packages

Angela Mortimer acts as an employment business in this instance. If you're already registered, please contact your consultant.