PA to CEO

Full time Personal Assistant role available for a Global Fashion brand!

This is an Exciting opportunity for an experienced Personal Assistant based in London to support the CEO of Global Fashion House!

Full time Personal Assistant for Global Brand, Great opportunity!

My client is on the search for an experienced PA to join a well-known luxury brand!

You must be a highly professional and a well-presented PA, that enjoys working in a fast paced, dynamic environment!  

Please only apply if you have supported at a senior level.

KEY RESPONSIBILITIES:

1. Schedule Management:

• Managing the flow of meeting invitations, prioritising, dealing with frequent changes
• Extensive management of the diary (via Outlook) including scheduling all meetings, engagements, conference calls, travel, board meetings, conferences
• Having awareness of working across time zones (Europe, China)
• Developing an understanding of who is who in the business and which meetings take precedence over others/which are more urgent
• Issuing meeting invitations on behalf of colleagues.
• Co-ordinate with other Assistants to find a mutually convenient time.
• Booking meeting rooms, organising refreshments as required.
• Checking key meetings coming up to ensure they have maximum attendance, reschedule if necessary

2. Travel:

• Planning travel ahead to ensure cost efficiency and to maximise the benefit by planning additional meetings during the trip
• Manage all travel arrangements and logistics, including booking flights, hotels, local transfers, restaurants and hotels in conjunction with the in-house Travel Facilitators and local Office Managers in the Villages.
• Ensuring every relevant detail is in the required schedule
• Approving or questioning travel request forms as submitted by the Travel Desk

3. Emails and General

• Submitting monthly credit card expenses
• Submitting monthly time sheets
• Manage large volume of incoming and outgoing emails (desktop and Blackberry). Filter and mark for information or needs response as appropriate.
• Filing emails on a regular basis
• Take telephone messages and respond to queries promptly, texting and notifying when required.
• Take dictation over the phone and draft communications/correspondence including emails, letters etc
• Liaise with all departments and Villages across Europe as and when required.