Executive Assistant to MD & team for top Investment bank

Executive Assistant to MD & team for top Investment bank

Proactively manage multiple complex diaries, anticipating the analyst’s requirements, ensuring efficient scheduling of meetings to make best possible use of their time, whilst using initiative to identify, anticipate and resolve conflicts.

•              Timely and accurate telephone answering, ensuring all messages are passed on in an efficient/appropriate manner.

•              Act as a contact point and ambassador for the team, to include extensive client liaison (both internally and externally) whilst building an excellent rapport to maintain effective relationships. 

•              Anticipate, manage and coordinate extensive European and International travel, ensuring timely preparation to include visa applications, whilst adhering to the firm’s travel policy to ensure cost efficiencies at all times.

•              Manage, coordinate and process all expenses in a timely manner for all analysts.

•              Own, manage and maintain the teams’ marketing plan, proactively identifying conflicts or opportunities for marketing, conference attendance, client roadshows and necessary travel etc

•              Organise and participate in weekly team meeting, producing agenda and coordinating any data documentation for discussion.

•              Organize events to include client lunches, roundtable dinners with guest speakers, conferences and any other ad hoc team entertainment.

•              Providing assistance with teams’ Research product when required.

•              Provide seamless service in the absence of other members of the buddy group and the wider assistant team when required.

•              Dealing with numerous ad hoc internal and external client requests for data etc.

•              Dealing with ad hoc tasks, i.e. scanning, photocopying, printing and filing when required.

Skills Required

•              Must have first class client service skills

•              Cheerful, positive can-do attitude

•              Highly motivated, able to stay one step ahead and think outside the box

•              Must be flexible and adaptable in a fast-pace environment with the ability to multi-task

•              Excellent communication skills, confident and professional at all levels, both verbal and written

•              Must have good commercial awareness

•              Must have strong organizational skills

•              Ability to work under pressure, dealing with multiple deadlines and changing priorities

•              Calm, professional and resilient, with the ability to problem solve

•              Consistent, reliable, good time-keeper

•              Experience of supporting a large team

•              Must be a team player with excellent team working ethic

•              Excellent attention to detail

•              Able to maintain confidentiality

•              Good knowledge of all Office applications - Word, Excel and PowerPoint