Float Assistant – Trading Floor £17 - £18 per hour (Canary Wharf) + overtime
- Recruiter
- Paragon Personnel Ltd
- Location
- London (East), London (Greater)
- Salary
- £17 - £18 per hour + overtime
- Posted
- 16 Oct 2017
- Closes
- 13 Nov 2017
- Ref
- DOS443
- Job Title
- Team Assistant
- Industry Sector
- Banking / Finance
- Contract Type
- Temporary
- Hours
- Full Time
Float Assistant – Trading Floor £17 - £18 per hour + overtime
Provide professional admin support to busy desks within Sales & Trading:
First point of contact - act as point of contact for teams dealing efficiently and politely with requests from clients and other departments
• Extensive Diary management – Arrangement of meetings/conference calls/interview schedules and management of calendar
• Extensive Travel – complex itineraries for trips. Good knowledge of travel networks, airlines, hotels, train systems, cars etc
• Visa Arrangement
• Room Bookings – organise room bookings and catering internal and external
• Transportation – booking cabs, hotel bookings, providing currency etc
• Phone Coverage – extensive phone coverage using the dealerboard
• Conference Calls – organise conference calls/video conferences for entire team
• Expense Management - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to firms policy. Able to use initiative to resolve expense related issues when they arise
• Invoice Management –Preparation and processing of complicated invoices to meet payment deadlines. Able to use initiative to resolve invoice related issues when they arise
• Buddy system – working alongside Assistants making sure there is desk coverage at all time and assisting during absences or whenever necessary
• Databases/Spreadsheets - Maintaining accurate client information and update Firm client information
• Presentation Material - Provide intermediate to advanced levels of Word, Excel & Powerpoint for presentation material preparation
• Documentation - Prepare, complete and distribute materials as necessary
• Maintain confidentiality on all aspects of workload
Educational Requirements
• A Levels or equivalent
Person Specification
• Excellent understanding of urgency
• Ability to work quickly and accurately under pressure in a trading floor environment.
• Ability to work independently
• Ability to pick up new systems quickly
• Ability to organise and prioritise complicated travel
• Excellent attention to detail
• Able to manage stress, personable, self confident
• Ability to anticipate needs, particularly for repeated tasks
• Demonstrates outstanding work ethic
• Flexible on working hours and understanding of the business demands
• Produces high quality, accurate timely work
• Adapts communication style to needs of audience
• Able to anticipate problems and offer solutions
Technical Skills Required
• Microsoft Outlook (email and calendar) required
• Proficiency in Microsoft Word, Excel and Power Point
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