Office Manager/Finance Assistant
- Recruiter
- Aldrich & Company Limited
- Location
- London (Central), London (Greater)
- Salary
- £35-40,000
- Posted
- 21 Sep 2017
- Closes
- 26 Sep 2017
- Ref
- 923576
- Job Title
- Office Manager
- Industry Sector
- Banking / Finance, Charity
- Contract Type
- Permanent
- Hours
- Full Time
A collaborative and dynamic non-profit Investor forum based in the West End is looking for an experienced Office Manager to organise all aspects of running a small office.
This is an exciting and busy role with a variety of different responsibilities; everything from Finance, HR support and Office Management to PA support and Internal Communications.
If you have the experience, a strong work ethic and strong communication skills, this could be perfect for you.
Responsibilities:
- Finance and HR support (ca. 30% of time)
- Monitoring all income, expenditures and invoices as well as checking payroll and setting up pension payments
- Maintaining all HR files
- Office management (ca. 20% of time)
- Booking travel and accommodation
- Keeping all databases up to date/filing
- Maintaining all office equipment/ supplies and website management
- Responding to member enquiries, processing applications
- Event planning and logistics (ca. 20% of time)
- Arranging event venues (and setting up webinars), catering and other logistics
- Collecting RSVPs and ensuring the smooth running of events (of up to 70 people)
- PA support for the Chief Executive (ca. 15% of time)
- Inbox Management
- Scheduling board meetings, recording action points at the weekly Staff Team Meetings
- Supporting the CEO with governance issues and board election processes
- Internal communications (ca. 15% of time)
- Production of internal communications materials with input from the whole team e.g. member newsletters, publication alerts, event announcements, member briefings, working with external designers
- Maintenance and updating of press lists
- Overseeing media partnerships (liaison with external partners, managing a spreadsheet calendar
Skills and capabilities:
- A real all-rounder with strong interpersonal skills
- Excellent organisational skills, with strong attention to detail, including financial data
- Good written and verbal communication skills
- Strong MS Office Skills
- Self-motivated and disciplined and discreet when handling confidential information
- Enthusiastic and positive approach
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