EA to SVP of a Global Creative in Luxury brands

E.A. to Senior Vice President

Do you have experience in luxury brands (e.g. luxury talent, fashion, advertising) preferably with experience dealing with high-profile talent (e.g. celebrities, royalty, fashion designers) 

Working hours: 9:30am to 5:30pm Monday to Friday

Location: Bayswater/Paddington

Holiday: 25 days + B.H’s

Benefits: Monthly culture allowance, gym membership, employee helpline, season

ticket loan, cycle to work scheme, employee discount and recognition scheme

My client is a highly exciting creative agency that works closely with talent to help them develop integrated, long-term collaborations with brand partners. They believe in looking beyond superficial endorsement, and therefore focus on true partnerships that deliver real value to both the talent and the brand.

We are looking for an Executive Assistant to support our Managing Director (SVP) with the ability to multi-task, think and plan ahead while establishing strong relationships within and outside the company. You will need to be a responsible, organized, a self-starter with a keen eye for detail who can work under pressure in a fast-paced environment with little guidance. You must also possess a high level of discretion and integrity in dealing with confidential information.

The company’s culture is collaborative, informal and highly rewarding of strong performance.

Key Responsibilities

• Planning and organising complex diary management: effectively manage the diary and coordinate all internal/external meetings whilst liaising with relevant parties
• Arrange travel itinerary, accommodation, and transfers as required
• Manage and process mail and email correspondence as required
• Work with other PA’s and the Admin team to coordinate and arrange meetings, conference calls, etc.
• Proactively assist with follow up actions from meetings
• Accurately create and check expense reports
• Assist with preparing reports, presentation, collating information from various stakeholders/members of the team
• Screen/manage incoming correspondence and respond to any general enquiries as necessary
• Any other ad hoc projects/tasks as required

Key Requirements

• 4+ years of experience in a similar role
• Demonstrates knowledge in the creative/high profile talent industry
• Ability to work independently and have initiative to respond to unpredictable situations and priorities
• Excellent organisational and time management skills with a keen eye for detail
• Exceptional multi-tasking and written/verbal communication skills
• Discrete and tactful when dealing with sensitive information/situations