PA

We have an exciting Personal Assistant role within a Property Asset Management firm located in Oxford Circus; they are willing to pay up to £40k for the right person! Plus incredible benefits!

The company are looking for someone to support three Executives; the Senior Development Executive; Development Executive and the Asset Management Executive. The PA you will be replacing has been there for four years', and is only leaving in order to relocate outside of London.

Hours:

08:30 - 17:00

Role & Responsibilities:

The role will be split equally between the three Executives; however, your time will largely be spent supporting the SDE. He has a very hectic diary and is constantly running between meetings. The successful candidate will also be required to monitor his inbox and reply on his behalf. The DE is a new mum and is only in the office four days of the week, she is self-sufficient, and the AME is only in the office on Monday and Thursday because he is based up onsite in Manchester the other three days of the week, this requires someone to be highly organised.

• Organising meetings and maintaining busy diaries
• Booking meetings rooms and equipment where required
• Arranging travel, accommodation and restaurants where needed
• Screening phone calls, enquiries and requests, and handling them when appropriate
• Dealing with incoming/outgoing post and couriers
• Liaising with internal and external teams
• Producing documents, reports and presentations
• Managing paper and electronic filing
• Monitor and organise the SDE's email inbox
• Managing the SDE's task tracker
• Carrying out specific projects and research
• Co-ordinating events and hospitality
• Processing expenses
• Inputting contacts
• Ensuring the AME feels connected to the team whilst working out of the office

Requirements:

• Proven work experience as a personal assistant
• Positive and can-do attitude
• Friendly personality
• Willingness to carry out any task whether large or small
• Knowledge of office management systems and procedures
• Outstanding organisational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• Initiative to take on ad hoc tasks

Company Culture:

This is a wonderful team to be a part of. The London office is made up of 34 people; they are a positive, hardworking team and want someone who can fit into the environment seamlessly. Essentially they want a team player who is happy to help out whoever and wherever required. They have a work hard play hard culture.

Benefits:

• Non-contributory pension;
• Gym membership;
• BUPA private medical insurance;
• Income protection;
• Life insurance;
• Share scheme;
• 23 days holiday (plus we usually close for Christmas);
• Eye tests and glasses;
• Plus a bonus of one month's salary (this is not written into the contract but they have had it the last fifteen years)

They are ideally looking to interview as soon as possible, so, if you think you are right for the role please do apply!

RMS is a boutique agency located in Mayfair with over 18 years' of experience in the recruiting industry. We would love to help with your job search, please get in touch if you are looking to find a secretarial role!