PA Mayfair Property firm

We have a fabulous role for an executive assistant to work for 3 leading figures in a leading property company. The focus will be on diary management. Strong experience of MS Office is essential and a good knowledge of Adobe Acrobat Xpro would be advantageous.

The team spend a great deal of time out of the office and on site so requires a PA with superb organisational skills and the confidence to manage their email inbox.  They are looking for personal qualities as a priority  someone with a positive attitude who is willing to take on additional ad hoc projects as well as superb organisation and people skills. A friendly and outgoing nature and a team spirit – with excellent time management is essential so that attention can be dedicated to  those days when the team are at large.

Responsibilities

•       Organising meetings and maintaining busy diaries
•       Booking meetings rooms and equipment where required
•       Arranging travel, accommodation and restaurants where needed
•       Screening phone calls, enquiries and requests, and handling them when appropriate
•       Dealing with incoming/outgoing post and couriers

•       Liaising with internal and external teams
•       Producing documents, reports and presentations
•       Managing paper and electronic filing
•       Monitor and organise their email inboxes and project management tools
•       Carrying out specific projects and research
•       Co-ordinating events and hospitality
•       Processing expenses
•       Inputting contacts
•       Ensuring the team feel connected to the office whilst they are at large

Requirements

•       Proven work experience as a personal assistant
•       Positive and can-do attitude
•       Friendly personality
•       Willingness to carry out any task whether large or small
•       Knowledge of office management systems and procedures
•       Outstanding organisational and time management skills
•       Ability to multitask and prioritize daily workload
•       Excellent verbal and written communications skills
•       Discretion and confidentiality
•       Initiative to take on ad hoc tasks

Working hours

Monday to Friday, 08:30-17:00. It may be necessary to work overtime during peak times and when deadlines are close.

Benefits include a Pension 7.5%, Share Scheme, Bonus, 25 days holiday + Christmas.