Administration Assistant - market leading global Law firm!

Location
England, Greater Manchester, Manchester
Salary
£16000 - £17000 per annum
Posted
18 Sep 2017
Closes
16 Oct 2017
Ref
DS ADAS 01
Contact
David Stoddart
Job Title
Administrator
Industry Sector
Legal
Contract Type
Permanent
Hours
Full Time
Superb entry level Administrator role(s)! Three for that matter...

Salary up to £16,000 - great benefits (not that they'll matter when you're working at a firm like THIS!)

Based in Manchester's thriving City centre, this firm offers fantastic exposure to a Corporate environment without the associated 'stuffiness' - the Partner's even leave their doors open!

This Administrator role represents an opportunity work in a bustling department and work closely with the current Legal Secretaries and PAs there. Don't worry though, the Fee Earners are quite self-sufficient and will do a bulk of the typing - YOUR job will be to ensure the smooth running of the office in the background.

For an overview of the duties, please see below:

*Booking Counsel
*Contacting all relevant parties
*Arranging Venue bookings
*Briefing Counsel - bundles preparation
*Diary Management
*Excel Spreadsheet data management; input; logging; merging and reporting the data as required
*Answering and filtering telephone calls: liaising with external and internal clients and their secretaries; monitoring voicemail; dealing with queries and relaying messages
*Incoming correspondence: opening/distributing post; dealing with mail-related queries; distributing faxes; electronically scanning and saving post items to document management system
*Outgoing correspondence: sending faxes; organising Royal Mail, DX and couriers, to ensure it is ready for the appropriate collection times
*Photocopying/printing: printing documents from email/disk/USB; preparing bundles/files and/or binding; photocopier maintenance and arranging engineer call-outs if required
*Client filing: maintaining electronic and paper client files; indexing; trial bundles; bibling; archiving including arranging collections and retrievals from the off-site archive company
*Undertaking other administrative tasks as required
*Communication: maintaining open and appropriate communication lines with internal and external clients at all times to ensure the firm's needs are met
*Prioritisation: managing and prioritising own workload to ensure work is turned around within agreed deadlines and timeframes
*Excellent organisational skills
*Ability to organise a varied workload and prioritise tasks to meet agreed deadlines
*Excellent communication skills
*Self motivated, pro-active and able to use own initiative
*Good attention to detail
*Ability to be calm and retain a professional attitude under pressure
*Flexible approach with willingness to accept a range of varying responsibilities
*Positive attitude
*Team player

This role is very much an entry level position. If you have had some exposure to the office environment then you're off to a good start...!

ONLY THOSE WITH LEGAL EXPERIENCE NEED APPLY - I WILL NOT BE ABLE TO RESPOND TO THOSE THAT DON'T.

But in seriousness, only suitable applications will be considered and with a position as good as this, I imagine there'll be a few!!

For further information or any questions, please contact me!