Personal Assistant to Director

Personal Assistant to Director / Office Manager 

We are an established property development company based near London Bridge, seeking an experienced personal assistant to support our director. 

Salary:  Depending on Experience

Hours:  9am - 5.30pm Monday to Friday

Role

The role will suit an individual with at least 5 years’ experience as a PA at director level or similar. The candidate will be providing support to the director in both a business and personal capacity.

Key Responsibilities (Business):

• Typing email correspondence and letters
• Arranging meetings/restaurant reservations
• Business banking, issuing both UK/international payments
• Producing financial reports each week
• Producing rent reports at the beginning of each month
• Compiling monthly income/outgoing reports on a monthly basis
• Liaising with solicitors on various matters
• Arranging payment of invoices on a weekly basis
• Providing IT and telephony support to all members of staff
• Recruiting new members of staff; advertising the vacancy and conducting first stage interviews
• Arranging travel itineraries
• Staff management
• Managing annual leave requests/ holiday and sickness records
• Instructing payroll additions/amendments
• Arranging insurance policies for various properties, the office and IT equipment
• Event management
• Raising invoices and credit notes
• Processing expense claims
• Any other ad-hoc duties as requested

Personal Responsibilities:

• Arranging home visits for matters relating to IT, broadband, security systems etc.
• Private medical insurance matters
• Booking medical appointments for the director and family
• Arranging holidays
• Arranging insurance policies
• Any other ad-hoc matters which arise

The successful candidate should:

• Be a proficient user of MS Office (Word, Excel, PowerPoint, Access and Outlook)
• Be able to apply discretion in confidential matters
• Have a typing speed of at least 65 WPM
• Be polite, hardworking and presentable
• Have a flexible and adaptable approach to work
• Have strong communication and organisational skills   
• Possess mature 'can do' attitude
• Be confident, proactive and efficient  
• Hold a full clean UK driving licence
• Have an interest/experience in the property sector