PA - Arts
- Recruiter
- Val Wade Recruitment
- Location
- England, London
- Salary
- £13 - £14 per hour
- Posted
- 06 Sep 2017
- Closes
- 04 Oct 2017
- Ref
- TEMP3600
- Contact
- Emma Darbyshire
- Job Title
- PA
- Contract Type
- Temporary
- Hours
- Full Time
Our client a well-known Arts Organisation requires a dynamic PA to provide a full range of administrative, diary and secretarial support to two Directors. This is an ongoing temp role until they find someone permanent and is to start ASAP. You need to be immediately available!
The main duties are:
- Complex diary management
- Booking meetings
- Collating agenda/papers, creating presentations, proof reading documents, attending and taking minutes as required
- Supporting the Heads in preparation for meetings.
- Maintaining the filing and archive systems
- Undertake research and administrative project work
- Assisting with stakeholder events
- Book travel and accommodation
- Process expenses and credit card account
- Ensure contact data is updated
- Liaise with IT regarding equipment maintenance e.g. mobile phones, laptops and iPads
- Raise purchase orders and enter invoices onto the system.
- Create new supplies and keep current suppliers up to date
- Aactively seek to implement Health and Safety policy and Equal Opportunity policy in relation to the duties of the post and to undertake any other duties that may be required.
The successful candidate will ideally have a degree or equivalent in Arts. You need to have high level PA skills such as complex diary management and travel arrangements, management of office systems and drafting correspondence and reports. You need to have exceptional proven organisational skills, excellent IT skills, ability to take speedy minutes, excellent interpersonal skills and telephone manner and ability to prioritise and effectively time manage. You need to have excellent communication skills both written and spoken, able to handle pressurised situations, good numerical skills and be adaptable and flexible.
Due to the large number of applications that we receive, only shortlisted applicants will be contacted.
This is a fantastic role, apply now!
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