Hr Assistant - Temp to Perm

Hr Assistant – Temp – perm £30,000 - £35,000

Our City based Financial Services client are seeking an experience Hr Assistant to join their lovely friendly HR team Temp – perm basis!.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Recruitment and On boarding Process:
• Management of all recruitment processes to include:  agreeing the job description with hiring manager, selection of recruitment agencies, negotiating terms and conditions, interviewing junior candidates, arranging interview schedules, collating feedback, agreeing compensation packages (via global approval process) and extending offers to candidates.
• Issuing of contracts, offer letters and other associated joiner paper work.
• Overseeing the new joiner process including all referencing (via an external company), enrolment of company benefits, coordinate with Compliance, Health and Safety, notify relevant parties, updating the HR system in a timely manner and conducting an HR induction. Ensuring a file audit on all candidates is complete, prior to start date.
• Administration of Leaver Process:
• Managing entire leaver process; arranging exit interviews, organising leaver paperwork, notifying relevant parties and updating the HR system in a timely manner.
• Respond to reference requests for past or present employees.
• Compensation and Benefits support - administration of all staff benefits, support in annual renewal processes.  Involvement in the annual compensation review and administration.

• MIS responsibility for HR database – employee data input and alterations, maintaining accurate records.
• Monitoring and administration of end of probation and long term service award letters.
• Issuing letters to employees relating to any changes to contracts or terms and conditions.
• Employee Relations support including fielding general employee or external enquiries.
• Managing the Attendance Database and International Staff Directory.
• Training and Development support, including taking and recording bookings and administration of the annual appraisal process.
• Advising staff members of Company policies and procedures, keeping up to date on all legal changes to policies.
• Responsibility for maternity leave of employees, arranging meetings to discuss options and policies, administration of all relevant paperwork and updating records.
• Attend and take an active role in Flexible Working meetings, administration of all documentation.
• Monthly updating of Organisation Charts.
• Processing of all HR invoices.
• General upkeep of the HR admin manual.
• General HR admin updating HR files and supporting HR department.
• Responsibility for monthly payroll administration process for UK liaising with outsourced payroll functions and general employee pay queries. 
• Managing the P11D process.
• Regular liaison with internal and external audit

SKILLS & EXPERIENCES ASSESSMENT

• Knowledge and experience of generalist Human Resources.
• Proven Administration skills, minimum 2 years.
• PC Literate, including Lotus Notes and Microsoft Office applications, previous use of Visio useful.
• Demonstrate excellent interpersonal skills.
• Planning / organisation skills.
• Excellent attention to detail.

JOB KNOWLEDGE, QUALIFICATIONS AND EDUCATION

• Minimum 1-2 years in a Human Resources administration role.
• Experience of financial markets an advantage.