Insurance PA

• Extensive diary management
• Book meetings, seminars and conferences, liaising with Management where necessary
• Organising domestic and international travel arrangements
• Booking taxis and couriers
• Production of presentations and responsible for ensuring managers have all the relevant documents for their meetings
• Organising events and dinners
• Expense management
• Attend management meetings and take minutes when necessary
• Filter emails, highlight any urgent correspondence
• Prepare board packs

The person
Education and Qualifications
Educated to ‘A’ level or equivalent
Professional secretarial qualifications desirable 

Skills and Abilities
Excellent communication skills, both verbal and written
Advanced in all Microsoft Office programs
Motivational skills, team worker as well as able to work on own initiative
The ability to manage time, meet deadlines and prioritise
Excellent understanding of organisational processes

Knowledge and Experience
Proven Personal Assistant experience
Experience of arranging complex travel plans and itineraries
Experience of minute/note taking in meetings

Aptitude and Disposition
Outcome focussed, self-motivated, flexible and enthusiastic
Professional approach to successfully interact with managers/colleagues and external suppliers
Completes work to deadline
Proactive

Competencies
Concern for quality
Information seeking
Customer focus
Team working
Initiative
Problem solving
Time management
Relationship building

EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 
Morgan Spencer Limited, registered in England & Wales No: 4254114

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