Legal PA

Legal PA 
£38,000 
City

OUR CLIENT: 
Our client who is an international law firm based in the heart of the City of London are looking to recruit a Legal PA to join the Litigation team, you will be responsible and trusted to work closely with the Partners, Associates and other fee earners in the department.  

THE ROLE:          

• Provide an exceptional level of secretarial support to the lawyers within the department.
• Recognised throughout the firm as reliable, responsible and trusted to work closely with the Partners, Associates and other fee earners in their department.  Liaise closely with a wide range of people across the firm, working as a team both in the UK and internationally to deliver excellent service for our clients. 
• Demonstrates an understanding of the firm, its sectors and how the PA's role contributes towards success.
• General 'PA duties' including: accurate message taking; monitoring emails; file management; audio/copy typing, marking up and formatting documents, archiving and filing on the Document Management system.
• Document organisation, indexing and assembly of files.
• Day to day diary management.
• Setting up internal and external meetings, lunches and conference calls.
• Arranging travel schedules and accommodation.
• Team work - assisting others in the department, covering for absence,  picking up telephone calls for the group, ensuring printers are well stocked throughout the day.
• Communication with clients - organising meetings, making and taking telephone calls whenever necessary, monitoring emails from clients for their fee-earners.
• Preparation of PowerPoint presentations and Excel spreadsheets. 
• Assisting with the preparation of marketing materials and Pitch Pack documentation.  Liaising with the Marketing & Business Development department in this regard.
• Billing/WIP management for partners, assisting in the production of bills and liaising with billing co-ordinators and the credit control team.
• Registration Desk - form completion for new client and matter openings, conflict and AML checks.
• Time sheet entries - ensuring weekly inputting of time recording entries onto timesheets for assigned lawyers whenever needed.            

THE PERSON:

• Previous legal secretarial/PA experience within dispute resolution or litigation is essential
• Excellent client service skills, with both internal and external clients
• A ‘can do’ attitude, willingness to learn and expand knowledge and skills within the role, approachability, flexibility as to hours and the role itself, a practical/common sense approach
• Ability to build and maintain constructive relationships with individuals at different levels of seniority
• Advanced knowledge of Word, Excel, Outlook, PowerPoint and Document Management systems
• Excellent phone manner - internally and externally coupled with an ability to communicate clearly and to listen effectively
• Accuracy and speed in audio/copy typing and marking up and formatting documents required
• Proven ability to work effectively as a team player, supporting colleagues within the practice groups and business services teams

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114