Executive Assistant

Executive Assistant
£35,000 -£45,000
08.30am - 17.30pm
The City

The role demands a lively, organised and practical approach to diary management in order to fully manage the different needs of the management team. You will need to be able to juggle many tasks at one time whilst retaining a sense of humor and flexibility! Experience of working in Financial Services or Professional Services is essential.

Key Responsibilities

• Extensive diary management and required resources e.g. room bookings
• Answer calls and deal with related requests when appropriate
• Organising and taking minutes at the Senior Level meetings and following up action points. Ensuring the smooth running of meetings, (refreshments as necessary)
• Ensuring that the senior Management team are well prepared for meetings
• Producing letters, documents, briefing papers, reports and presentations. Collating and binding reports / presentations.
• Booking travel/hotels and organising visas/passports for the senior Management team
• Updating contacts (business cards)
• Any other ad-hoc administrative tasks as required.
• Expenses/Time - Prepares expense returns and enters time into system
• Ensures corporate policies and procedures are adhered to.
• Point of contact for visitors and clients internal and external
• To maintain regular contact with senior staff and their PA's , often on confidential matters which require a high degree of tact

Person Specification:

Key Skills

• Excellent interpersonal and organisational skills
• Strong attention to detail and commitment to producing high quality, accurate work
• Highly polished and professional individual
• Project management skills with the ability to manage a diverse range of projects often to tight deadlines
• Good time management skills with the ability to work to tight deadlines in a busy, sometimes high-pressured environment
• Proactive and self-managed
• Able to work under pressure and keep one step ahead
• Excellent communication/people skills and the ability to liaise at all levels, including with clients
• Confident and mature when liaising with all staff and able to build good relationships, both internally and with clients
• Diplomatic, with a good sense of humour
• Thoughtful with common sense approach
• Ability to work to tight deadlines, on own initiative but within a team environment
• Must present an enthusiastic, helpful, motivated, professional image and "can do" attitude
• Needs to be even-tempered, patient, calm, confident, reliable, committed and conscientious
• Proficient IT skills, MS Office essential- Outlook, Word, Excel and Power Point

Experience

• Good standard of education
• Stable CV - ideally have been in current and previous roles for a steady length of time
• Demonstrable skills from within a comparable 'consulting' environment in a similar, customer focused, professional/corporate environment.