Part Time Legal Secretary - Capital Markets
- Recruiter
- Career Legal
- Location
- London
- Salary
- Up to £39,000.
- Posted
- 18 Aug 2017
- Closes
- 12 Sep 2017
- Job Title
- Legal Secretary
- Industry Sector
- Legal
- Contract Type
- Permanent
- Hours
- Part Time
Key Responsibilities:
• Providing full secretarial support to a Partner and Associates
• Producing a weekly clear and concise hand-over document for the job-share PA
• Providing fast and accurate typing
• Entering the Partner and Associates' time (DTE Axiom)
• Dealing with clients and professional contacts
• Arranging travel and accommodation arrangements
• Completing weekly expense reports for the Partner and Associates
• Arranging lunches, conferences and/or video conferences
• Keeping the Partner and Associates up to date with emails and telephone calls when they are out of the office/ take action where possible
• Editing/amending/updating complex word documentation and PowerPoint presentations;
• Required to be a member of the overtime rotas
• Liaising with overtime and night secretaries regarding workload for evening and overnight work
• Managing the Partner and Associates’ diaries
• Undertaking miscellaneous faxing and photocopying when necessary
• Maintaining client and firm matter files and deal with relevant “housekeeping” tasks such as archiving
• Supporting other secretarial allocations when required
Person Specification:
Skills, Knowledge & Experience Required:
• Experience working within a top legal firm
• Exceptional administrative and client contact skills
• Advanced knowledge of Windows 2010
• Advanced knowledge of Word 2010
• Basic knowledge of PowerPoint
• Basic knowledge of Excel
• Outlook (e-mail)
Educational (Academic/Professional/Vocational Qualifications) Required:
• GCE A level standard (or equivalent) and/or a secretarial/PA recognised qualification
Personal Attributes Required:
• Ability to work in a demanding and busy position
• Ability to stay calm under pressure
• Ability to prioritise workload and to manage accordingly
• Self-motivated
• Committed and organised
• Confident and resilient
• Flexible approach to working outside normal office hours
Packages Used:
• Word, PowerPoint, Excel
• Docs Open
• Delta View
• Outlook
• DTE Axiom
• Elite Billing
• Chrome River
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