Team Secretary/PA

Team Secretary/PA
£35,000 - £40,000
City


THE COMPANY:
Our client  is one of the UK’s top real estate advisory organisations, employing around 800 people in 14 full service offices throughout the UK and Ireland. They are looking to recruit an experienced Team Secretary/PA to provide support to 4 Directors, and adhoc  secretarial and administrative support for the rest of the team members. 


THE ROLE:

• Being the first point of contact for the team
• Maintaining information with regards to all projects carried out by the team
• Being able to provide responses/guidance in the absence of any team members
• Arranging meetings and updating diaries, both paper and electronic
• Raising fees and ensuring all fee deadlines are met
• Logging and processing expenses for Directors
• Raising new instruction/files and issuing fee accounts for each job, ensuring final invoices are sent out to clients
• Ensuring that all travel arrangements are booked for the Directors and any members of the team as required
• Booking and preparing meeting rooms for meetings and events
• Participating in pilot schemes for new systems and improving the development of these
• Managing monthly fee forecasts for the team
• Opening files for new jobs, creating Conflict Checks and inputting new clients to Contact Management.
• Ensuring all information input into database is accurate and relevant
• Dealing directly with clients, responding to enquiries and building a working relationship with them
• Using all IT Applications including Tardis, Job Management (Salesforce), Contact Management and Filetrack
• Using Pro-map and Goad to generate plans for reports
• Other ad hoc duties as and when required

 
THE PERSON:

• Previous Team Secretary/PA experience within the property industry
• Ability to work without supervision in a confident manner to support the Team Directors and manage queries in their absence.
• Excellent communication skills both written and verbal
• Ability to work under pressure whilst sticking to tight deadlines
• Must be proactive, able to use own initiative and possess a flexible attitude to the workload
• Must be able to pick up new systems at a fast pace
• Excellent time management and organisational skills
• Strong interpersonal skills with the ability to establish and maintain successful working relationships
• Must be a team player who is able to follow instructions
• Highly competent in the use of Microsoft Office
• Accurate typist with a minimum of 60 wpm for both audio and copy typing
• Ideally educated to degree level or equivalent

 
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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

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