Office Manager/Finance Assistant

A collaborative and dynamic non-profit Investor forum based in the West End is looking for an experienced Office Manager to organise all aspects of running a small office.

This is an exciting and busy role with a variety of different responsibilities; everything from Finance, HR support and Office Management to PA support and Internal Communications.

If you have the experience, a strong work ethic and strong communication skills, this could be perfect for you.

Responsibilities:

1. Finance and HR support (ca. 30% of time)

• Monitoring all income, expenditures and invoices as well as checking payroll and setting up pension payments
• Maintaining all HR files

• Office management (ca. 20% of time)

• Booking travel and accommodation
• Keeping all databases up to date/filing
• Maintaining all office equipment/ supplies and website management
• Responding to member enquiries, processing applications

• Event planning and logistics (ca. 20% of time)

• Arranging event venues (and setting up webinars), catering and other logistics
• Collecting RSVPs and ensuring the smooth running of events (of up to 70 people)

• PA support for the Chief Executive (ca. 15% of time)

• Inbox Management
• Scheduling board meetings, recording action points at the weekly Staff Team Meetings
• Supporting the CEO with governance issues and board election processes

• Internal communications (ca. 15% of time)

• Production of internal communications materials with input from the whole team e.g. member newsletters, publication alerts, event announcements, member briefings, working with external designers
• Maintenance and updating of press lists
• Overseeing media partnerships (liaison with external partners, managing a spreadsheet calendar

Skills and capabilities:

• A real all-rounder with strong interpersonal skills
• Excellent organisational skills, with strong attention to detail, including financial data
• Good written and verbal communication skills
• Strong MS Office Skills
• Self-motivated and disciplined and discreet when handling confidential information
• Enthusiastic and positive approach