Junior PA to Global Creative Director

Junior PA role to Global Creative Director and Global Brand Director based in surrey

Full time Personal Assistant role available for a Global Beauty brand!

This is an Exciting opportunity for a junior PA to join a well-known brand!  

You must be a highly professional and well-presented PA that enjoys working in a fast paced, dynamic environment and have an interest in working within the Beauty industry!

You must be able to work or travel to Surrey!

MAIN PURPOSE OF JOB

To act as personal assistant to the Global Creative Director and occasionally assisting the Global Brand Director as and when needed by providing a comprehensive secretarial and administrative support.

KEY TASKS

• To provide a complete secretarial/personal assistant support to the Global Creative Director and Global Brand as directed, including the drafting of correspondence, reports and the taking of minutes.

• To manage and maintain the diary and to arrange meetings where necessary.

• To field all telephone calls and emails for the Global Creative Director and Global Brand Director.

• General Filing, filtering emails and replying as directed by the Global Creative Director and Global Brand Directors.

• Active involvement in big events such as Fashion Week, Salon International, Mainstage including the booking of model shoots etc

• Putting together press packs, company literature and company mail outs

• Keep the Global Creative Director and Global Brand Directors aware as to when deadlines are looming and keep an ongoing list for them of all outstanding jobs etc
• Recording the attendance of the teams that report directly under the Global Creative Director and Global Brand Director

• Assisting other staff when required

  Essential: – Skills and experience

• Previous PA or admin experience in an office environment

• Previous experience of working within a busy department/team

• Fast accurate typing and keyboard skills – minimum 40wpm

• Knowledge of Microsoft Word, Excel and Powerpoint

• Good written English and the ability to draft correspondence

• Ability to maintain confidentiality

• Strong organisational skills and ability to manage a demanding workload

• Flexible with time and prepared to work late evenings or at weekends required

• Have a car and Driving licence

Desirable:

• A secretarial or business administration qualification

Some knowledge and understanding of