LEADING PR & COMMUNICATIONS AGENCY – TEAM ASSISTANT

Our client is a very successful PR Consultancy who have a vacancy for a Team Assistant.  Reporting to the Senior Directors, this role is both diverse and challenging.

Team Assistant Duties:-

•     Process expenses and raising POs
•     Ad hoc projects for Senior Partners (20%)
•     Managing team holiday and sickness
•     Meeting coordination with internal colleagues and clients
•     Travel coordination national & international, including visa submissions
•     Taxi bookings for both colleagues and clients as required
•     Arrange and attend weekly/monthly team meetings and take notes
•     Book internal and external  meeting rooms as requires, ensuring catering and booking requirements are met
•     Arrange new starter inductions and packs
•     Printing and binding presentations as required
•     Event planning such as Party Conferences
•     Restaurant reservations
•     Liaise with building services to announce visitors to the building
•     Managing client/prospects list for marketing and new business ops.

Company Admin Duties (10%)

•     Work with the ops manager and wider admin team to ensure any office requirements are actioned as required
•     Work with the admin team to book meeting rooms
•     Coordinate office drinks (approx. twice a month)
•     Assist with some company events
•     Assist cover to admin team on colleague absences
•     Ensure building rules are met

Team Assistant profile:-

The successful candidate will be highly proactive, well organised and able to work at pace.  Strong stakeholder management skills and an interest in getting to know the business are essential for this role.

•     Experienced team assistant with a strong track record of supporting senior executives
•     Excellent interpersonal, communication and telephone skills
•     Highly organised, ability to juggle and prioritise multiple requests in short time frames
•     Advanced admin experience, skill and knowledge
•     Advanced proficiency with Microsoft Office (PowerPoint, Excel, Outlook, Word)
•     Minimum 50wpm typing speed
•     Strong proofreading skills
•     Demonstrates ability to work independently, shows initiative and curiosity
•     Demonstrates attention to detail and ensures accuracy
•     Strong writing skills; able to generate written correspondence independently with correct use of English grammar and punctuation
•     Discreet and utterly trustworthy; trusted to handle confidential and complex assignments
•     Works at pace; flexible and reactive with excellent time management skills
•     Demonstrates fundamental understanding of client business and industry sectors
•     A sense of humour!

This is a great role for someone who wants to work in an industry-leading Agency, who are going from strength to strength in their field.  To be considered, get your CV across to us ASAP and don't miss out on this exciting role, which would see you join one of the leading Communications Agencies in the world!