Admin Assistant

Team Assistant, Admin Assistant, General Administrator.


Your new role

General administration to include:-

• Preparation and processing of all new client forms and amendments
• Administration for clients joining nominees including book costs
• Monitor transfer of assets/cash from other institutions.
• Monitoring of cash and stock positions and corporate actions.
• ISA subscriptions and transfers
• Liaise with operations department
• Checking despatch of contract notes
• Checking fees and issuing fee notes
• Ensuring maintenance of client KYC on systems
• Ensuring client reviews are recorded correctly on systems
• Communicating with clients
• General record keeping and electronic filing
• Keying in client information into our system
• Sending out valuations to clients where required.
• Arranging regular payments to clients, where the standing order system is unable to do it.
• Assistance in the preparation of pitch documents
• This list is not exclusive and there may be additional duties to
• perform.

What you'll need to succeed

• Previous administration experience essential- additional training will be provided.
• Microsoft Word/Excel/Outlook/Powerpoint/eXimius/DMS/CAPS/CGIX
• Accuracy, numeracy, attention to detail
• Good communication skills - oral and written
• Ability to meet deadline/work within restricted timescales
• Flexible and reliable,
• Ability to work on own initiative to achieve desired results
• To be a good team member

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.