Team Assistant

Team Assistant

A brand new opportunity has arisen following the restructure of a large, international law firm based near Liverpool Street.  We are looking for a strong administrator/team assistant who is looking at pursuing a career within the legal sector within an administrative or support capacity.

Responsibilities of the Team Assistant. 
No two days will be the same, but typical duties duties will include:
• Working as an integral part of the fee earner support team
• Exceptional client service skills
• Filing and file management, including file opening and closing
• Undertaking money laundering checks, including data input and schedule for future checks
• Assisting at internal and external seminars
• Assisting with the billing process and billing drive
• Producing and engrossing documents
• Scheduling and compiling bibles of documents
• Obtaining official copy documents from various local authorities and other third party search providers
• Using Land Registry Portal
• Administering NHBC applications
• Filing of deeds, documents, correspondence and other documentation
• Maintaining filing and document management systems
• Assisting with the administration of file archiving and retrieval service
• Scanning, photocopying, printing and filing
• Ad hoc administrative duties where required
• Provide support and cover for administrative staff and assist other departments as required
• Assisting with incoming/outgoing post duties
 
Specification
• Bright and enthusiastic
• Ability to prioritise work effectively and meet deadlines
• Strong attention to detail with a methodical and logical approach
• A strong team player
• Ability to use initiative and apply common sense
• A positive and proactive attitude
• Flexibility and commitment
• An ability to operate autonomously with minimum supervision
• Ability to maintain confidentiality of information
• The flexibility to work outside normal hours may be required from time to time
 
Additional Information
• A thorough understanding of Microsoft Office
• Previous experience in an administrative role (desirable)