PA for Global Fashion brand
- Recruiter
- Elite Associates Europe Ltd
- Location
- London
- Salary
- £30,000 - £40,000
- Posted
- 04 Aug 2017
- Closes
- 01 Sep 2017
- Ref
- 124
- Job Title
- PA
- Contract Type
- Permanent
- Hours
- Full Time
Full time Personal Assistant role available for a Global Fashion brand!
KEY RESPONSIBILITIES:
1. Schedule Management:
· Managing the flow of meeting invitations, prioritising, dealing with frequent changes
· Extensive management of the diary (via Outlook) including scheduling all meetings, engagements, conference calls, travel, board meetings, conferences
· Having awareness of working across time zones (Europe, China)
· Developing an understanding of who is who in the business and which meetings take precedence over others/which are more urgent
· Issuing meeting invitations on behalf of colleagues.
· Co-ordinate with other Assistants to find a mutually convenient time.
· Booking meeting rooms, organising refreshments as required.
· Checking key meetings coming up to ensure they have maximum attendance, reschedule if necessary
2. Travel:
· Planning travel ahead to ensure cost efficiency and to maximise the benefit by planning additional meetings during the trip
· Manage all travel arrangements and logistics, including booking flights, hotels, local transfers, restaurants and hotels in conjunction with the in-house Travel Facilitators and local Office Managers in the Villages.
· Ensuring every relevant detail is in the required schedule
· Approving or questioning travel request forms as submitted by the Travel Desk
3. Emails and General
· Submitting monthly credit card expenses
· Submitting monthly time sheets
· Manage large volume of incoming and outgoing emails (desktop and Blackberry). Filter and mark for information or needs response as appropriate.
· Filing emails on a regular basis
· Take telephone messages and respond to queries promptly, texting and notifying when required.
· Take dictation over the phone and draft communications/correspondence including emails, letters etc
· Liaise with all departments and Villages across Europe as and when required.
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