PA

PA
£28,000 - £33,000
Westend

THE ROLE:
Our client who is leading property firm based in the heart of the westend are looking to recruit a PA into the business. You will be supporting one of the largest departments within the firm.

Duties:

• Produce accurate and well-presented documents including reports, client correspondence, presentations and spreadsheets within agreed time frames
• Copy typing, and drafting of letters, reports, invoices etc
• Large mail merges
• Printing and binding documents
• Processing invoices
• Assisting the credit control team with chasing bad debt
• Formatting returned documents from Outsec (the digital dictation outsourced provider
• Diary management and organising meetings
• Email management
• Creating templates for the team
• Carry out timely and accurate administration of databases
• Accurately process fee accounts and out of pocket expenses, assisting with budgets and forecasts as required
• Provide a high level of efficiency and customer service to all who visit or contact the office
• Provide general administration support to the two teams
• Handling enquiries over the telephone or personally in reception and taking any necessary action
• General office duties such as filing, photocopying, printing etc.
• Supporting internal compliance practices
• Maintain close communication with other administrators across different divisions to ensure efficient running of the department at all times
• Effectively liaise with other relevant professionals to maintain a sound working knowledge of all relevant areas of work
• Develop and maintain a working knowledge of compliance information such as Money Laundering and clients’ compliance systems (for administrative purposes)
• Reception cover, including out of core hours
• This job description is not exhaustive and the jobholder may be required to undertake additional duties from time to time to ensure the smooth running of the office.

THE PERSON:
Advanced Microsoft Office - Word, Excel, Outlook & PPT
Strong IT skills
Strong administrative experience
Experience of providing support to teams
Knowledge of the property industry

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998 
 
Morgan Spencer Limited, registered in England & Wales No: 4254114