Expense Administrator for top Investment Bank £17 (Canary Wharf)

Expense Administrator for top Investment Bank £17 (Canary Wharf)

Expense Management is primarily comprised of expense report approval, invoice approval, travel preauthorization, compliance review of gifts and entertainment and a number of ad hoc task/projects related to Expense Management for Investment Banking and Global Capital Markets.

Primary Responsibilities

This position will be responsible for auditing expenses submitted for reimbursement, pre-approving travel, running aggregate reports for BU managers.  Required to understand, interpret and explain any area documented in the Firm’s Travel and Expense Policy.  Candidate will need to anticipate problems and resolve issues independently by applying good judgment to the existing policies.

•              Audit expense claims, invoices and travel requisitions.

•              Responsible for keeping fully abreast of policy changes and being the subject matter expert for policies and queries.

•              Responsible for balancing work load and prioritizing assignments.

•              Check the accuracy of figures, calculations, and postings pertaining to transactions recorded by bankers and administrative assistants.

•              Perform any combination of auditor’s duties.

•              Evaluate travel requests, approve travel exceptions and escalate out of policy requests as required.

•              Evaluate and communicate out of policy requests as required.

•              Compute, classify, and record numerical data to keep financial records complete.

•              Return expense reports with out of policy requests to the submitter for adjustment.

•              Resolve queries in a timely and professional manner; escalate to Team Leader where necessary.

Skills Required

•              Flexible approach to work in order to satisfy the needs of the business

•              Excellent communication skills.

•              Judgement and Decision Making.

•              Demonstrate pro-activeness

•              Business acumen - Understanding the bigger picture both internally and externally.

•              Professional, treating others fairly, displaying a positive outlook and high energy.

•              Ownership and responsibility for task completion.

•              Excellent Team working skills.

•              Good Organisation Skills

•              Diplomacy

•              Good attention to detail

•              MS Office skills

Ideally someone with an expense and invoicing background