Legal PA
- Recruiter
- Ad Idem Consulting ltd
- Location
- London (Greater)
- Salary
- £35,000+
- Posted
- 02 Aug 2017
- Closes
- 30 Aug 2017
- Ref
- AB10
- Job Title
- PA
- Industry Sector
- Banking / Finance, Legal
- Contract Type
- Permanent
- Hours
- Full Time
The Role
We are looking for a legal PA who can demonstrate high level secretarial competencies and complete administrative tasks to a high level.
You will be supporting the Legal Support Team, ensuring the service is impeccable towards clients and there is constant quality secretarial services in order to contribute to a world class service.
You will provide first class administrative support and secretarial service to a number of partners, associates and other workers.
My Client enables all employees to strive to their highest ability in order to deliver an excellent client service.
Responsibilities
- To support fee earner administrative activities (for example, bundling, indexing, general organisation etc.)
- To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events
- To prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
- To manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required
- To ensure documents returned to fee earner accurately reflect the original request before returning work, including proofreading the document, checking spelling, grammar, sense, amendments and presentation
- To undertake general filing administration, liaising with Filing Administrator as appropriate
- To pro-actively manage diaries, arrange meetings
- To undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
- To undertake limited typing i.e. urgent short documents (digital and non digital dictation)
- To make travel arrangements (visas, flights, hotels, dinners)
- To work collaboratively with other secretarial support for the Department, to provide a responsive and professional secretarial support service to fee earners and clients
- To ensure that there is comprehensive telephone cover across the department, in accordance with the standard operating procedure
- To organise and liaise with Filing Administrators for routine administration tasks and the Document Support Unit for document production/amendments
- To provide personal support (non BM related), subject to PA's discretion
- To maintain CRM by updating InterAction and maintaining fee earner contact list
- To support Marketing and BD administration e.g. prepare pitch documents, arrange marketing events, ad hoc research
- To support billing processes and timesheets
- To co ordinate Training administration e.g. book rooms/refreshments, arrange printing of slides and materials, ensure equipment and room set up, create attendance sheet and collect signatures for CPD purposes, liaising with L&D Team
- To support less experienced members of the team e.g. mentoring or buddying
- To work in accordance with Standard Operating Procedures
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