Office Manager/Executive Assistant temp to perm

Our client, an investment company based in the City, are seeking an Office Manager/Executive Assistant. You will be the lynch pin of the office and have an extremely varied and busy role that you can grow and develop. This is a fantastic opportunity for an enthusiastic and ambitious individual to join a successful, growing business and make the role your own!

The ideal candidate will have excellent organisation and communication skills, have experience within a similar role and be a real team player!

Duties and responsibilities

• First points of contact both face and on the phone, met and greet clients
• Attending meetings, taking minutes and keeping notes, as well as responsible for organizing weekly team meeting and distributing materials for meeting.
• Managing meeting bookings, scheduling, set-up and preparing refreshments/lunch etc.
• Assisting on developing and implementing new administrative systems, such as record management.
• Organising the office layout and maintaining the supplies of stationery, equipment and kitchen supplies.
• Maintaining the condition of the office, decor and arranging for any necessary repairs.
• Liaising with colleagues and external contacts to book national and international travel, accommodation, car hire etc. And liaise with colleagues to prepare meeting itineraries for the business trip.
• Liaise with management in arranging both in-house and external events.
• Booking conferences, training, appointments, and restaurants and meeting venues etc., on behalf of colleagues.
• Responsible for processing and managing invoices, expenditure and assisting with other finance tasks.
• Liaise with I.T, printer, telephone, broadband (internet) service contractors with regards to set-ups, backups and maintenance.
• Liaise with building manager, Landlord and assist with general property management.
• Manage office cleaners and any other ad hoc service providers.
• Diary management.