Executive Assistant to CFO, CAO and Chief Actuary - Insurance

A brilliant opportunity has arisen for an experienced and accomplished Executive Assistant to join a leading Insurance firm based in Central London. It is essential that the candidate has a real passion for the Insurance industry and has supported at Board level for at least the past 3 years. 

The role of the Executive Assistant is to provide full administrative support to the CFO, CAO and Chief Actuary allowing the executives time to focus on other elements of their role.

The Executive Assistant will be comfortable working across all levels of the organisation and will always display the utmost confidence and discretion.

Duties include;

• Diary and meeting management (internal and external meetings)
• Monitor outlook email inbox
• Organise national and international travel for executives and visitors (through travel agent)
• Process expense claims in Concur expense management system (monthly)
• Maintain up-to-date files
• Co-ordinate activities around financial reporting deadlines
• Coordination of quarterly Committees, including drafting agendas, compiling materials etc.
• Minute taking of quarterly DUA, Product, Reserve, Investment and Audit Committee meetings
• Scheduling of Board and Committee meetings
• Co-ordinate draft, collate and distribute meeting materials and agendas
• Co-ordinate various projects, priorities and deadlines (e.g annual reports)
• Provide adhoc formatting support for PowerPoint and Word documents
• Type letters, emails, reports as requested
• Liaising with high profile clients and senior external parties
• Arrange internal meetings and working lunches
• Work with Finance and Operations teams with ad hoc requests
• Organise entertainment and social events for department  
• Expense Administrator for Concur and Barclaycard
• Management of supplier and vendor accounts

Skills required;

• Intermediate Microsoft Office Suite skills (Outlook, Word, Powerpoint)
• Working knowledge of Adobe Acrobat
• Advanced minute taking skills
• Ability to work to tight deadlines and remain calm under pressure
• Ability to organise self and others seamlessly
• High level of discretion and a professional attitude
• Ability to develop strong working relationships across the business

This is a brilliant opportunity for someone who wants to progress their career working for an established and reputable firm with a lovely culture too.