Team Secretary - Manchester
- Recruiter
- Lily Shippen Limited
- Location
- Manchester City Centre
- Salary
- £20,000 - £24,000 per annum depending on experience
- Posted
- 26 Jul 2017
- Closes
- 23 Aug 2017
- Job Title
- Team Secretary
- Industry Sector
- Construction, Property
- Contract Type
- Permanent
- Hours
- Full Time
A brilliant opportunity has arisen for a Team Secretary to join a leading property firm based in central Manchester. The Team Secretary will be working within a team of secretaries who provide full secretarial support to the Surveying department which is spread across a network of 19 offices in the UK and Mainland Europe. There are roughly 20 people in the Manchester office with a 'work hard, play hard' culture.
Duties include;
- Producing accurate reports, letters and other documents in accordance with standard formats, meeting any agreed deadlines.
- Accurate and up to date filing of correspondence and other documentation.
- Planning, monitoring and control of own workload.
- Managing own and Surveyors diaries efficiently.
- Processing expense claims and travel arrangements for Surveyors.
- Following all departmental procedures including Health & Safety support to surveyors
- Operating a variety of standard office equipment, including photocopier, fax, telephone, binding machines and CD burning equipment.
- Other ad-hoc secretarial and administration responsibilities.
- Working within a team and assisting other members of the secretarial team to ensure efficiency of the department is kept to a maximum.
- Ad-hoc Facilities and H&S responsibilities, if based outside of London (please see Regional Facilities and H&S contact job description).
Requirements;
- Extensive experience in digital dictation
- Accurate typing speeds, minimum 45-50 wpm
- Excellent working knowledge of Microsoft applications with intermediate experience in editing and formatting Excel documents
- Experience of working with Microsoft Outlook would be an advantage but not essential
- At least 1 year experience within a similar role
- Legal secretary or medical secretary course would be an advantage but not essential
- Good written and verbal communication skills and the ability to interact well with clients, all levels of staff and other external contacts are essential.
- A professional and can-do attitude
- Self-motivation, flexibility and the ability to prioritise, multi-task and meet deadlines.
- Excellent organisational abilities and a good eye for detail
This is a great opportunity for someone who is serious about their work and wants to work for a fun company where they will have the opportunity to progress. This role is replacing someone who has been promoted internally.
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