Part-Time Administrator with HR exposure- Telecoms - City

£12.50 per hour
01 Dec 2016
16 Dec 2016
Frankie Riley
Job Title
Industry Sector
Contract Type
Full Time
Our client, a highly renowned and award-winning Communications company based in the heart of the City, are looking for an experienced Administrator with HR exposure to complete 5 hours per day Mon- Friday (These hours are prerequisite of the role). This is a multi-faceted role which will incorporate company event management and working closely with the Charities they support.

The Role
  • Maintaining accurate and up to date employment records, including Personnel Files and HR System.
  • Recording absence and holiday details on the system.  Responding to queries from employees regarding absence and holiday.
  • Manage probationary period process, advising managers, providing appropriate checks, ensuring return of paperwork etc.
  • Manage the administration of the appraisal process through keeping up to date records, chasing returns and escalating issues.
  • Arranging  new Joiner inductions, setting up personnel files, ensuring return of paperwork and arranging reference checks
  • Book and co-ordinate training for employees
  • Ad hoc Reception Cover
  • Recruitment- liaising with candidates to invite, decline and offer in timely and professional manner
  • Working with Health and Safety Management Company to coordinate timely reviews and audits annually and other times as required (Including fire alarm testing)
  • Co-ordinate all H&S training requirements (Fire, First Aid, Manual Handling etc) including Health and Safety inductions
  • Ensure all necessary documentation/certificates, etc are accessible, monitored for expiry and renewed as appropriate
  • Work with HR Advisor/ Manager to ensure H&S policy documents are kept updated
  • Coordinating the administration of the benefits scheme for employees and directors
  • Administer long service awards, birthdays and recognition awards processes
  • General ad hoc HR work e.g. letters, etc and support to client base.

The Person

  • HR Administration experience essential
  • Good sense of humour and welcoming nature
  • Excellent communications skills.
  • Good knowledge of Microsoft Packages including Word, Excel, Outlook, Powerpoint
  • Organisational and prioritisation skills
  • Ability to work autonomously
  • Proactive approach to work
  • Well-presented and confident
  • Helpful and supportive nature
  • Trustworthy and confidential with corporate and personnel information

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