Operations Coordinator

City Of London
£25000 - £28000 per annum
29 Nov 2016
05 Dec 2016
Dylan Coote
Job Title
Industry Sector
Contract Type
Full Time
Operations Coordinator


£25,000 - £28,000




Our client, based in the heart of the City, is a global risk consultancy. They are looking for someone to provide administrative and secretarial support to the Response department’s operations team. This is a fast-paced, demanding role that requires a proactive approach and the ability to work well under pressure, whilst maintaining a high attention to detail.





Response Case Support

Providing administrative support as necessary to Response Management on operational matters including:
  • Administering case material including downloading and decrypting documents.
  • Maintaining consultant availability chart and contact list.
  • Maintaining case files and other operational files

Administration and Operational Support
  • Providing administrative support as necessary to Response Management and Response Consultants including:
  • Co-ordinating diaries and arranging meetings.
  • Fielding client enquiries and ensuring they are dealt with appropriately.
  • Fielding consultant enquiries and providing support to them as appropriate.
  • Organising and booking consultant travel and management of the travel process including arranging accommodation, passports and visas.
  • Monitoring and arranging visa renewals.
  • Maintaining accurate records of departmental absence including sickness and holidays.
  • Administering Response office requirements including stationary and communications, photocopying, shredding, faxing and arranging couriers where necessary.
  • Processing of all incoming and outgoing post.
  • Maintaining and upgrading administration filing systems.
  • Maintaining client and employee contact details.
  • Archiving and recalling case material.
  • Maintaining a record of all Response IT and communication equipment, arranging replacement equipment when required.
  • Liaising with IT personnel to assist in the resolution of IT issues.



Knowledge and Experience

  • IT literacy – Microsoft Office packages, including intermediate/advanced Word and Excel skills.
  • Considerable experience in an administration/support role.
  • Good oral communication skills.
  • Excellent time management skills with a strong ability to prioritise work.
  • Ability to multitask with a high level of accuracy.



Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. To receive regular updates of our current vacancies why not set up job alerts.

Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them.

The rules are simple: Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £150 of Gift vouchers of your choice.  Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!

EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.


CONFIDENTIALITY: All applications are dealt with in strictest confidence and will be processed in accordance with the Data Protection Act 1998

Morgan Spencer Limited, registered in England & Wales No: 4254114