Junior Legal Secretary

Holborn and Covent Garden, London (Greater)
£25,000 - £29,000
29 Nov 2016
02 Dec 2016
Job Title
Legal Secretary
Industry Sector
Contract Type
Full Time

Junior Legal Secretary - Banking & Finance

We are looking for a proactive Junior Legal Secretary to provide support to the Banking and Financial Services Team. The role will involve providing administration and secretarial support to the other secretaries within the Team together with carrying out filing, audio and copy typing. You will be trained on all internal systems as well as learn such tasks as email management and diary management.
Responsibilities of the Junior Legal Secretary
Organisational Support
•Diary management and awareness of Fee Earners' workloads to plan ahead
•Has a good knowledge of all systems/processes used within the Department

Client Relationship and Business Development
•Provides excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firm at all times
•Acts as a first point of contact for Fee Earners in secretaries absence

Document Production
•Creates typed work of a high quality, formatting in accordance with house style with accuracy and following internal guidelines
•Makes effective use of the Document Management System
•Creates new documents from the Firm’s templates, using contact data from InterAction where appropriate
•Proof-reads all documents for spelling, grammar and sense, querying wording where appropriate

IT Skills/Systems
•Has a good understanding of core IT applications including the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)

File Management
•Works with the Secretaries and Fee Earners to maintain regular file management and to ensure all files are up to date, closed and archived, as appropriate
•Keeps accurate records of all files sent to off-site storage via Records

Financial Risk Management
•Assists the Secretaries and Fee Earners with the preparation of AML documentation with supervision and obtains relevant documentation from clients in a timely manner, as required by Fee Earners
•Assists the Secretaries in carrying out conflict searches and correctly identifies the work type with supervision
Skills and Experience
•Strong client relationship skills.
•Previous diary management desireable
•Good planning and organisational skills.
•Good knowledge of Word, Excel, Powerpoint, Outlook and Internet.
•Fast, accurate typing with good grammar and spelling.
Person Specification
•Has excellent timekeeping and prioritises work effectively
•Is flexible, reliable, co-operative and has a professional approach to work
•Works as a positive, friendly and helpful team player
•Communicates in a positive and constructive manner
•Interacts in good faith and demonstrates effective listening
Education and Qualifications
•Qualified to GCSE standard, grade C (or equivalent) at Mathematics and English essential
•Previous office experience in legal sector preferred
For more information please contact Lauren Quarrington