Executive Assistant - London

England, London, West London
24 Nov 2016
21 Dec 2016
Job Title
Industry Sector
Contract Type
Full Time

Our client, a global alternative investment firm is looking for an EA to join their team on a temporary to permanent opportunity. This is an amazing opportunity to work for a dynamic and growing firm, providing administrative support as a part of the Business Development and Investor Relations team. This is a fantastic opportunity for an experienced EA to further develop their communication and organisational skills in a challenging and rewarding environment


  • Managing diaries including meetings, conferences and video conferences
  • Coordinating internal and external client meetings
  • Assisting in the preparation of meetings with logistics, bookings and briefing materials
  • Managing international travel arrangements including flights, accommodation and transport
  • Managing preparations for all team-related events and international road shows
  • Setting up phone calls and group conference calls at short notice
  • Generating expense and claim form submissions
  • Assisting with administrative tasks including printing, filing and data entry
  • Update customer relationship management systems with new contact information
  • Tracking activity in customer relationship management systems and sales pipelines
  • Representing the team to existing and potential investors, assisting with investor group inquiries and requesting investor information
  • Maintaining and updating materials in support of business development activity
  • Supporting team members with ad-hoc tasks and projects during busy periods
  • Facilitating clear communication channels within the London team and globally
  • Working with the administration team on ad-hoc projects and the organisation of company events

Preferred Skills and Experience:

  • 4+ years' previous team PA/EA experience in financial services or corporate, Investor Relations experience advantageous
  • Experience supporting an international team and the ability to work across different time zones and with complex international travel schedules
  • Strong diary-management skills and the ability to cope with multiple changing schedules
  • Extremely well-organised and able to multi-task, juggle workloads and meet strict deadlines
  • Confident communicator, with excellent written and verbal communication skills
  • Previous experience with organising events and/or roadshows is advantageous
  • Strong Microsoft Office knowledge
  • Friendly and energetic personality who can perform under pressure and keep pace with a busy team
  • Great attention to detail

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted.