School Secretary

Job Title: School Secretary
Type of position: Temp to Perm
Role: Full time *
Hours: 8:00 a.m. – 5:00 p.m.
Location: Hampstead, London, NW3
Salary: £25,000 – 30,000 per annum 
Start Date: January 2017
Reference: Ash158

Job Overview

Do you have solid administrative experience within the educational sector? Are you confident, with a positive attitude and a sense of humour? A prestigious, independent preparatory school in Hampstead is looking to add a School Secretary to their lovely staff team.

About the role:

• Administrative support for the members of the Senior Team
• Responsible to and report to the HR Manager and Headmistress
• Organise and book school trips and transport, events and workshops
• Compilation and distribution of pupil sanctions lists – notifying the parents
• Produce regular mailings to parents, including termly reports, monthly grade sheets, letters, invitations etc.
• Assist with the processing of registration record on the SIMS database
• Deal with sick and injured pupils, calling the School Nurse as necessary
• Answer the telephone line, field inquiries and take messages
• Update pupil / parent database records in SIMS, provide reports and labels for mailings

About you:

• Friendly and open approach with good telephone manner
• Excellent interpersonal skills to communicate effectively with parents, pupils and staff
• Ability to maintain in strictest confidence any information about School matters
• Great at managing a diverse workload within deadlines
• At least two years experienced within the same role
• Computer literate with knowledge of SIMS database and associated software
• Problem solving skills with the ability to apply tact and diplomacy when needed

*There will be reduced working hours during school holidays and the role includes 30 days annual leave to be taken outside of term time.