PA in Executive Search

London (City of), London (Greater)
up to £38k
15 Nov 2016
13 Dec 2016
Job Title
Industry Sector
Banking / Finance, Consultancy
Contract Type
Full Time

An executive search consultancy based in Victoria are looking to recruit a bright university degree educated PA to provide support to two people from the Management Team. 
The PA position is responsible for coordinating calendars, travel schedules, on-site services and prepare expense reports. This role includes client liaison as you will be a central point of contact. 

The ideal PA will possess administrative operations experience on top of great PA background.  We are looking for an exceptionally organised self-starters, flexible and resourceful. Ideally we are looking for PA coming from professional office environment background. 
PA duties include: 

PA Support
·    Coordinate travel schedules, both domestic and international for consultants
·    Assist with other administrative / operational duties 
·    Update the distribution list and coordinate regular mailings
·    Flag related issues with manager

Onsite Meeting Support
·    Maintain calendars including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings, ensuring IT equipment is set up and coordinate supplies and catering as needed

Business Support
·    Collaborate with consultants and accounting to open projects and follow up on receivables as needed
·    Prepare and submit regular and accurate expense reports and reconcile statements
·    Code and submit invoices, prepare check requests
·    Prepare/save regular timesheets, showing utilisation time allocated to engagements