Team Secretary - French SpeakingSmartPA

Canary Wharf, London

£26000 - £28000




  • To provide secretarial and administrative support.
  • To answer telephone calls, deal with enquiries and take messages.
  • To distribute and redirect DHL, courier and faxes.
  • To organise an efficient stationery ordering system.
  • To book conferences and trainings when require.
  • To help in meeting organisation and to ensure meeting rooms are booked.
  • To organise business travel and produce travel authorisation forms.
  • Responsible for the co-ordination of holidays and sickness agenda.
  • To assist in the maintenance of trading commercial contacts database - Maximizer and LNG database. Responsible for keeping contacts accurate and up-to-date.
  • To update all the personnel information for the trading floor (telephone numbers, pages, seating plan etc)
  • To assist trading desks (handling contracts) when required.
  • To maintain filing / archiving systems and publications library.
  • To participate in the co-ordination of corporate events, when required.
  • To organise general mailing lists as directed.
  • Greeting visitors.
  • Ad hoc tasks, as and when directed.
  • Reception Cover as and when directed.

The role operates within the Trading Administration team servicing a fast paced open plan energy trading environment, supporting Management functions, Heads of Desk, Traders and (for travel arrangements) some Corporate employees


  • Strong interpersonal skills, face to face, over the telephone and in written communication.
  • Good secretarial skills.
  • To have a flexible, adaptable and organised approach.
  • Competent in Microsoft Word, Excel, Powerpoint and Internet Explorer.
  • Attention to detail and accuracy.
  • Able to work under pressure and preferably experience of working in a similar environment.
  • Self motivated and take responsibility for own areas of work.
  • French language skills are a pre-requisite.