Team Assistant

A fabulous opportunity has arisen for an experienced Team Assistant to join a well thought of and established global financial advisory. Based in stunning city offices, this team assistant role will require someone with proven ability in a similar role. You will provide comprehensive support to members of the team and they have a real strong team spirit so are looking for someone happy muck in where necessary.

In return you will enjoy a really great, social atmosphere and fabulous prospects in this well renowned global firm.

Responsibilities:

• Extensive diary management including, organising various appointments, meetings, conference calls and coordinated activities
• Complex travel arrangement including; organising all necessary hotel arrangements, arranging Visas, preparing itineraries and foreign currency  
• Accepting meeting invitations; ensuring availability of venue, equipment and hospitality
• Organising client dinners/entertainment and in-house lunches
• Managing conflicting priorities, time zones, transfer times
• Accurately typing/amending a range of documents that comply with Corporate guidelines to a consistently high standard
• Preparing and amending presentations
• Research
• Managing e-mail communication – flagging urgent requests and following up as necessary
• Liaising with clients, external companies, other teams and other offices
• Expenses

Requirements

• Advanced knowledge of Microsoft applications
• Excellent interpersonal skills – to communicate clearly and effectively at all levels
• Ability to maintain a high level of confidentiality in respect of information/ documents/projects being produced/undertaken
• Good organisational and time management skills
• Proactive approach, self-motivated, highly productive, reliable with a flexible attitude
• Ability to act with good judgement and common sense on a day-to-day basis regarding assigned and ad hoc duties
• Prior experience in a similar financial services role in a fast paced demanding environment