Receptionist

Knightsbridge based Global Investment Management firm are looking for a polished, experienced and professional Receptionist. You'll need to have exceptional organisational skills, extensive experience in front of house support within professional services and the ability to manage several tasks at once.

Responsibilities

• To work as a team with one other receptionist to provide an efficient front of house service, greeting clients and employees
• To answer the switchboard for all incoming calls and to distribute messages accordingly.
• To assist in the management of meeting rooms and diaries, ensuring no duplications or overlaps and that cancelled meetings are reflected in the diary.
• Clear up/Set up 3^rd and 5^th floor meeting rooms at the start and end of every day.
• Take responsibility for the 5^th floor meeting rooms ensuring there is a supply of refreshments and are tidy and presentable at all times and that guests are provided with drinks.
• Unpack water supplies and ensure 5^th floor supplies fridge is stocked and glasses are available.
• Distribute courier packages.
• Distribute post and newspapers, and take outgoing post to local post office.
• Share responsibility for picking up monthly birthday cake and birthday cards order from supplier.
• Responsible for company stationery supplies and managing the company stationery account.
• Ensure the stationery areas are tidy and well stocked at all times on both 3^rd and 5^th floors.
• To assist with ad-hoc printing, filing, archiving, as and when required.
• Set up video conference unit on 3^rd and 5^th floor as and when required.
• Share responsibility for ordering business cards for new and existing employees.
• Update internal telephone lists and contacts in outlook public folders.
• To provide support for the administration team when needed.
• Flexibility required with hours when other Receptionist is away

Requirements

• Previous front of house experience gained within professional services
• Previous exposure to basic administration tasks
• Ability to juggle several tasks at once
• Ability to stay calm under pressure
• Friendly, approachable manner
• Flexible
• Strong Microsoft office suite skills (Word, Excel, Power point)
• This is a temporary role looking to go permanent