Temporary Administration Assistant & Reception - £15ph - London

England, London, City of London
£13 - £15 per hour
18 Oct 2016
25 Oct 2016
Fatma Yaman
Job Title
Industry Sector
Banking / Finance
Contract Type
Full Time

Temporary Administration Assistant & Reception - £15ph - London

Based within the sales team of a leading investment management company in the UK. This company has adopted a progressive and personal style, which is reflected in their client liaison as well internally.

The purpose of the role is to provide general administration support to the Sales team and to assist and cover with reception duties and administration for the office.


  • Provide administration support as required, for production of correspondence, reports and presentational materials including printing & binding
  • Marketing Support: sourcing venues for events, liaising with venues, ensure the smooth running of event, compiling costs & availability of venues, organising client hospitality events and general event & marketing admin
  • Assisting with Ad-hoc requests and other administrative tasks


  • Cover reception during breaks and holidays
  • Meet and greet visitors clients
  • Book meeting rooms in centralised meeting room calendars and actively manage the meeting room allocation ensuring that audio and/or visual equipment requirements are correctly resourced.
  • Allocate hot desks, taking into account the IT requirements of the visiting staff members
  • Set up and coordinate Video Conferences in meeting rooms as and when required
  • Receive, direct and take messages on incoming and outgoing telephone calls to appropriate personnel
  • Incoming post - sort, deliver and frank
  • Couriers & Taxis - organise, follow-up and document as required
  • Request new/replacement access cards from main reception
  • Manage requests for daily maintenance requirements, coordinating with our third party when needed.

The ideal candidate will be free immediately; have high standards of personal presentation with well spoken professional telephone manner.

  • Microsoft Office skills: Outlook, Word, Excel, PowerPoint, Internet/Intranet
  • Strong communication skills are required as the individual will be required to deal with staff and visitors from all levels of seniority
  • Well organized & efficient in order to carry out various tasks simultaneously with good attention to detail
  • Flexible with a pro-active attitude and willingness to take on new tasks as directed
  • Ability to work well alone and as part of a team
  • Strong customer focus
  • Ability to prioritise workload and work under pressure
  • Demonstrates high levels of commitment
  • Must have personal assistant experience
  • Demonstrate successful experience in similar position. Minimum of 1 year's experience

How to apply?

We're hiring as quickly as possible so email or apply with your CV for immediate consideration.

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