Secretary - high audio/copy typing role

Heart of Mayfair, London
£30-£35K + excellent bens
17 Oct 2016
10 Nov 2016
Job Title
Contract Type
Full Time
An Investment Management company in central London is looking for a Secretary/Administrator to support a team of Investment Managers. The role is 50% copy/audio typing and 50% client/team administration. Looking for good touch typing skills, at least 60 wpm. Must have secretarial and administration experience, ideally in a similar role in financial services of a professional services firm. Purpose of the role: To provide efficient and effective secretarial and administrative support, thus contributing to an excellent client service and the smooth operation of the team. Key Duties  Answer incoming telephone calls, answering enquiries, taking messages and passing on where appropriate  Open and distribute incoming post  Maintain manager/ teams diary, including arranging meetings and organising travel  Preparation of Manager/ team expenses  Management of client administration  Manage and file all correspondence and client files  Produce typed documents either from audio tape or manuscript  Collate and produce valuations, statements and cover letters on an ad-hoc and quarterly basis  Collate and send out accounts packages on an annual basis  Create and amend client presentation and meeting packs  Provide support to other departmental secretaries and staff as required. The ideal candidate needs to be highly client facing, flexible in their approach to tasks, planning and organisation skills and have excellent attention to detail.