PA to CFO and 2 Directors

£37000 - £42000 per annum
17 Oct 2016
24 Oct 2016
Dylan Coote
Job Title
Industry Sector
Contract Type
Full Time
PA to CFO and 2 Directors





Our client is a prominent global Law firm based in the City and one of the largest in the world.  This is a fantastic organisation with state of the art offices in great a central location. This role offers the chance to work for an organisation who value their staff, offering brilliant benefits plus work life balance, and are genuinely a friendly team to work with




  • Coordinate complex travel arrangements, internal / connecting flights, trains, accommodation, car bookings and ordering foreign currency. Organising visas where applicable.
  • Organising PA support during stay in other offices, IT requirements, office / desk space, passes, meeting room bookings
  • Extensive proactive diary management for each Head; arranging internal and external meetings involving numerous time zones, challenging schedules, reoccurring meetings, conference calls and rescheduling meetings where appropriate
  • Monitoring each Head's inbox daily and actioning, responding to and distributing emails on their behalf where necessary and appropriate
  • Answering telephone calls from internal and external clients, relaying accurate messages / fielding calls for all Heads  
  • Preparing daily schedules, agendas and papers for each Head
  • Preparation for meetings and teleconferences including preparation of papers,  agendas, presentations, organising meeting rooms, refreshments, lunches, liaising with visitors and making the necessary IT arrangements
  • Attending meetings, taking minutes and documenting these in a timely manner
  • Arranging events, lunches, dinners and other events including viewing venues and menu planning
  • Organising and arranging office space and seating arrangements for teams and Heads
  • Processing expenses for foreign currency and credit card expenses
  • Providing PA assistance to international staff visiting the London Office
  • Administering holiday and absences for each Head and their direct reports
  • Arranging for signatures and authorisation of expense claims / other required signatures
  • Extensive management and coordination of workshops, conferences, team bonding and away days including venue arrangements and working to budgets
  • Arranging training courses as and when required



  • Proven experience of supporting senior individuals and senior stakeholders
  • 65 wpm copy typing, advanced Outlook and Word. Intermediate PowerPoint, Visio and Excel
  • Experience of a law firm or of working in a professional services environment (e.g. consulting or accounting) is desirable
  • Ability to use initiative and be proactive
  • Strong organisational skills and ability to prioritise
  • Excellent attention to detail
  • Enthusiastic, positive and committed team member
  • Ability to cope with conflicting demands and meet deadlines
  • Attention to detail with a high level of accuracy
  • Excellent communication skills and confidence communicating at senior levels
  • Communicates effectively at all levels, both verbally and written
  • Excellent telephone manner
  • Takes personal responsibility for getting things done


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