Legal PA – Trade Mark 12 month FTC

£34000 - £37000 per annum
17 Oct 2016
24 Oct 2016
Hannah Goodman
Job Title
Industry Sector
Contract Type
Full Time
Legal PA – Trade Mark 12 month FTC
£34,000 - £37,000
West End


Our Client, a forward and creative-thinking awarding winning international law firm based in Central London are currently looking for a motivated, enthusiastic and team-focused candidate to work in their challenging but highly rewarding business environment. The vacancy is based within their successful Intellectual Property department, with a support focus for their Trade Mark Partners.

Candidates with a flexible, willing approach to duties, advanced MS Office skills excellent interpersonal and relationship building skills and proven experience in Trade Mark teams, need only apply.

  • Provide a high level of secretarial support recognised throughout the firm as reliable, responsible and trusted to work closely with the partners and assistants in their department.
  • Document organisation, indexing and assembly of files.
  • Day to day online diary management.
  • Setting up internal and external meetings, lunches and conference calls.
  • Arranging travel schedules and accommodation.
  • Team work – assisting others in the department, covering for absence,  picking up telephone calls for the group, ensuring printers are well stocked throughout the day, etc.
  • Communication with clients – organising meetings, making and taking telephone calls whenever necessary, monitoring emails from clients for partners in their absence.
  • Preparation of PowerPoint presentations and Excel spreadsheets.
  • Billing/WIP management for partners; assisting in the production of bills and liaising with billing co-ordinators and the credit control team.
  • Registration Desk – form completion for new client and matter openings, conflict and AML checks.
  • Time sheet entries - ensuring weekly inputting of time recording entries onto timesheets for assigned lawyers whenever needed.
  • Client Relationship Management (“CRM”) – taking responsibility for updating contact and relationship information in the CRM from assigned lawyers; report CRM entries to Executive Assistants ("EA") in respective department on regular basis. 

Previous secretarial/PA experience essential within Trade Mark team or supporting Partners specializing in this
Accuracy and speed in audio/copy typing required
Excellent command of IT systems
Knowledge of Word, Excel, Outlook, PowerPoint
Attitude - a `can do` approach, willingness to learn and extend the role above and beyond the job description, approachability, flexibility as to hours and the role, a practical/common sense approach.
Excellent phone manner - internally and externally coupled with an ability to communicate clearly and to listen effectively.

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EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, sexual orientation, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.

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