PA

Team Assistant - Temp to perm £16.50-£20.00 per hour

Assist in providing administrative support to team of 6

Administration

• Proactively manage calendars and daily activities for all members of the group
• Manage expenses for each member of the group - prepare, track and file expense reports
• Extensive phone coverage
• Manage SalesForce database for the group including: entering call reports, presentations and new issues,
  § Booking meeting rooms & conference calls
• Ordering office supplies, business cards, Amex cards etc.
• Maintaining holiday/sickness records and department schedule
• Maintaining quarterly training records for HR
• Preparation of client presentations and complex spreadsheets/charts/graphs/tables as needed
• Compiling management committee and analyst marketing packs
• Organize desks and setup for new starters
• filing, scanning, sending faxes, binding documents. This included ensuring the stationery room is stocked and covers are punched
• Ensure stationary room and office space is kept stocked and tidy at all times
• Distribute post & newspapers throughout the day
• Coordinate complex international travel arrangements, conferences and other events; bookings flights, hotels, cars and other arrangements