Part-time Legal PA

London (Greater)
Up to £36,000 pro rata
14 Oct 2016
10 Nov 2016
Job Title
Legal Secretary
Industry Sector
Contract Type
Part Time

Part-time Legal PA - Finance - 2 days a week

Looking for a Legal PA to provide high quality Legal secretarial, organisational and administrative support to a Partner and team of fee earners within the Banking Group in F3 Finance.  This role is two days a week, Monday and Tuesday, and the Legal PA needs to be able to work in conjunction with a job-share colleague in a partnership that provides seamless support.

Key Responsibilities
Take ownership of enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
Build an understanding of the nature of the fee earners' work, get to know their clients and build relationships with them and the client PAs.
Produce long, accurate complex house-style documents, manuscript amends, audio dictation and document comparisons.

Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
Organise and prioritise workload and keep a level-headed approach in a busy working environment.
Actively source and share knowledge with others.
Build a network of strong working relationships both internally and externally.
Diary management - arranging meetings, conference calls, lunches etc.
Taking accurate and detailed telephone messages.
Accurate and regular maintenance of filing systems, e-filing, and archiving and retrieval of files from store and opening new matter files.
Provide cover for others in the team as requested.
Preparing and producing bills, keeping accurate records of expenses/disbursements/fees for client billing, liaising with billing department to monitor payment of fees and responding to internal and external requests for back up documentation and further information.
Organise travel arrangements (including flights, accommodation and restaurants) and providing the fee earners with detailed itineraries.
Person Specification
Excellent interpersonal skills with an ability to interact with people at all levels.
Self-motivated individual with a proactive approach.
Keen to take ownership.
Ability to think on one's feet to solve administrative problems, using support service departments as necessary.
Client orientated approach - client focused both internally and externally.
Willing to become involved with a desire to learn.
Flexibility with overtime.
Previous legal PA experience (Finance experience preferred).
Excellent secretarial skills, fast accurate typing.
Excellent written and verbal communication skills.
Strong document production skills.

Billing experience.
Excellent organisational and administrative ability.
Meticulous attention to detail and quality.
Professional telephone manner, fielding calls where appropriate.
For more information please contact Keeley Josling