London (Central), London (Greater)
13 Oct 2016
24 Oct 2016
Job Title
Industry Sector
Charity, Other
Contract Type
Full Time

Fascinating and highly regarded NY based nonprofit organisation is currently hiring an Executive Assistant for their new and rapidly growing London office.  

Joining a dynamic, driven and passionate team, the environment is very fast paced, multicultural and sociable. As EA at senior exec level, the role will be varied and very interesting. You will have lots of autonomy and opportunity to shape the position into your own. This role will also oversee the relationship with building management, IT provider and generally helping to ensure smooth running of the London office.

Initial responsibilities include but are not limited to:

  • Organise and manage meetings, follow up on and track action items
  • Book and manage all international travel arrangements, including accommodation and itineraries
  • Liaise with the international teams across  three offices and stakeholders
  • Prepare, review, track and process all expense reports
  • Use strong communication skills including written briefings and formal correspondence
  • Assist in event organisation and logistics
  • General office management duties
  • Act as point of contact to building facilities and outsourced IT provider to ensure smooth operations for team

Desired Qualifications and Experience

  • Must have supported at senior level within a fast paced environment
  • Previous experience in complex global travel management
  • Experience working in an environment with international objectives
  • Proficient in Microsoft Office (Word, PowerPoint, Excel) and Outlook
  • Ability to interface with diplomacy, sensitivity and professionalism with senior global executives and officials
  • Exceptional organisation skills and attention to detail
  • Ability to multitask and work under pressure with a heavy workload
  • Positive and self-motivated
  • Excellent interpersonal skills
  • Ability to work well and build relationships across the offices