Executive Assistant

England, London
£40000 - £43000 per annum
12 Oct 2016
09 Nov 2016
Paul Kelly
Job Title
Contract Type
Full Time

Executive Assistant to Board Member

Executive Assistant: Experienced Executive Assistant / Senior PA required for this demanding role within this global consultancy. This Executive Assistant role will be to support a head of department, Vice Chairman to ensure the efficient coordination of their team and office. This is a busy role involving a very high degree of organisation, extensive diary management, travel and itinerary planning and anticipating the needs VC.

Executive Assistant: You will need to be a polished corporate Executive Assistant who remains clam under pressure. It is essential that you have experience working at board level in a professional corporate environment.

As an Executive Assistant your duties will be:

  • Co-ordinate the complex diary arrangements, including frequent and complex international travel.
  • Proactively manage daily diary arrangements - booking rooms/catering for meetings. Co-ordinating travel between meetings by producing directions/maps to ensure efficient travel.
  • Ensuring HOD has required papers and is on time for all meetings.
    Be the first point of contact for the HOD when out of the office.
  • Liaise with clients and contacts globally often to fit with their time zone.
  • Meet and greet VIP guests.
  • Maintain confidentiality at all times.
  • Monitor the HOD's email inbox and deal with email correspondence.
  • Monitor HOD's incoming post and deal with this as appropriate.
  • Draft correspondence and send on behalf of HOD where required.
  • Screen all telephone calls, dealing with any requests for information on the HOD's behalf where required.
  • Maintain filing system electronically and in Outlook folders.
  • Arrange regular all staff events on HOD's behalf.
  • Assist the HOD in dealing with his personal bookings
  • Provide line management to Fund Management Team Secretaries.
  • Oversight of administration and secretarial functions within the business

Executive Assistant: If this sounds like the right role for you please apply now!