Japanese speaking Executive Assistant /PA to MD

England, London
£40000 - £50000 per annum + bonus and very generous benefits
10 Oct 2016
07 Nov 2016
Ilona Drob
Job Title
Industry Sector
Contract Type
Full Time

We are looking for an experienced PA/Secretary to provide all round support to MD.

The role includes:

* Diary management including booking client appointments meetings/lunches/dinners, organising room bookings, catering, room set-ups, video-conferencing etc.
* Organising international flights and hotel accommodation, taxis etc within different time zones
* Meeting preparation (liaising with the facilities team re video conferences, set-up of equipment, refreshments)
* Taking minutes of meetings and follow up action list as required
* Producing PowerPoint presentations
* Producing corresponding with internal third parties and internal clients regarding the completion of documentation
* Chasing requested information from financial institutions and then extracting relevant data
* Recording potential business data and providing a statistical summary
* Recording business expenses and submitting information to the accountant
* Managing confidential information

Skills and experience required:

* Fluent Japanese and English (written and spoken)
* Board level PA/Secretarial experience working in banking or financial services
* Knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint
* Excellent organisational, multitasking and prioritisation abilities
* Strong interpersonal and communication skills
* Strong service orientation and proactive problem-solving skills
* Ability to work to deadlines and to accommodate last-minutes changes
* Enthusiasm, positive, can-do attitude and attention to detail