PA/Office Manager for creative agency

England, London
£20000 - £25000 per annum
05 Oct 2016
02 Nov 2016
Kathryn Blacker
Job Title
Industry Sector
Contract Type
Full Time

Luxury lifestyle PR agency looking for an Office Manager/PA to run their office. Salary 20-25K + Please email your CV to RMS Recruitment.

They are looking for candidates who fit a creative glamourous environment, who will be the hub of the office and will bring energy to the role.


Open boardroom

* Distribute post

* Send an email around all staff to notify the office of any new

magazines that have arrived by post

* Check boardroom and reception area are tidy

* Check kitchen is stocked up - coffee, tea, sugar, milk, biscuits - refill

from downstairs if necessary

Keep office tidy

* Keep magazine shelves tidy with only current issues

* Manage boardroom meeting diary to ensure no meeting clashes

* Manage office kitty

* Manage notes to cleaner re specific cleaning requests

* Keep client codes and useful numbers list up to date, circulating

updated versions frequently

Every Evening close up the office

Answering the telephone

* All telephone calls should be answered politely and transferred to

relevant member of team

* Field calls for the Directors to establish they are not simply

cold calls

* Pass new business calls through to the Directors

Stationary, Newspapers and Food supply

* Maintain stocks of all office stationary, making any required orders


Office Equipment

* Liaise with office equipment suppliers if anything is not working

* Always ensure the office I--‐Pad is fully charged well in time for


* Liaise with landlord re any repairs

New Starters

* Confirm which desk they will sit at and ensure all drawers and desk

area is tidy

* Contact technology support agency to make sure their computer is set

up with email address

* Ensure that telephone direct dial number is set up

* Provide diary and set up client induction meetings with team members

+ About induction meeting during first two weeks of arrival

* Ensure they have diary, The Handbook, copy of client list and all

stationary needed (business cards, pens, notebooks etc) on their desk

ready for arrival

*Show them around the office and introduce them to everyone


Current employees

* Manage Team Holiday Calendar

* Book Appraisals/Reviews

* Manage staff birthday calendar

* Organise birthday cards, cakes and prosecco

Internship programme

* Manage applications for internship opportunities and present CVs and

cover letters to Acct Dir

* Set up interviews with Emily or other team members with interns to

establish if the candidate is suitable

* Manage interns arrival (desk, computer, stationary etc)

* Get new interns to sign confidentiality form when they arrive

* Assign them an Account Executive to be their mentor

* Introduce them to everyone, show them how office equipment works

* Run through 'intern roles' with them and give them client list and

Handbook to go through


* Booking transport: taxis, air and train tickets

* Manage office diaries for the 3 Directors

* Manage calls for the MDS if not in the office

* Manage personal requirements for joint MDS (managing

deliveries, appointments, home arrangements and personal paperwork