Executive Assistant supporting 5 Directors - Private Equity

London (Central), London (Greater)
05 Oct 2016
02 Nov 2016
Job Title
Industry Sector
Banking / Finance
Contract Type
Full Time

Private Equity

Executive Assistant support to members of the Investment Team

30-40k per annum

West End

Hours: 8:30 am -5:30 pm


Responsibilities include:

Travel Arrangements: 

Coordinate travel to companies, portfolio companies, tradeshows and conventions, as well as coordinate broker visits

Understand travel preferences

Provide itineraries and organize travel packets

Enter all travel information in Outlook calendars

Assist with airline check in and include boarding passes in travel packet or send boarding passes via email

Coordinate coverage for those you support if you are out and let your group/travel agent know who will be covering

Manage Outlook/Calendars/Meetings:

Maintain contacts

Schedule meetings

Update calendars

Enter time-off in the Human Resources database

Coordinate equipment, technology support, meals and other logistics as needed

Expense Management: 

Create American Express & Cash expense reports in Concur System on a monthly basis

Collect and organize receipts

Help to monitor and control travel costs and expenses when possible


Answer phones for those you support and others in your area

Screen and announce calls before transferring to appropriate person

Welcome guests by greeting them in a professional manner and escorting them to the appropriate conference room

Document Management and Production:

Copying, e-mailing, faxing, filing, mailing, overnight/shipping as required

Print and collate IC decks and banker books and other documents as needed, including across offices

Prepare and edit correspondence, communications, presentations and other documents

Sort incoming mail for those you support

Handle confidential information with the utmost professionalism

Maintain and organize paper and electronic files

Prepare PowerPoint presentations

Format and/or prepare Excel spread sheets

Order and manage publication subscriptions

Off-hours assistance as needed

Ad hoc projects

Competencies Required for the Role:

Communicate clearly, efficiently and effectively

Demonstrate the knowledge and skills needed to accomplish your job responsibilities

Demonstrate commitment to team camaraderie and engagement

Work co-operatively with others to deliver business results

Demonstrate a high degree of initiative, commitment and drive

Appropriately prioritize and deliver the highest quality work product

Has strong attention to detail and strong organizational skills

Identify and assess problems/issues and use sound judgment to develop solutions

Take ownership and use creativity to accomplish assigned tasks

Take a proactive approach to all responsibilities and look for ways to provide leverage to those you support

Operate efficiently in order to successfully achieve individual and group results

Can be entrusted with confidential information and demonstrate the highest degree of discretion and integrity at all times.

Share your knowledge with the team and other colleagues and be open to hearing ideas and suggestions of others

Please send your CV for immediate consideration.