Executive Assistant

England, London, City of London
05 Oct 2016
24 Oct 2016
Octopus Investments
Job Title
Industry Sector
Banking / Finance
Contract Type
Full Time

Since Octopus was launched in 2000 it's been our goal to have a positive impact, both for our customers and to the world outside. Yes, we are a fund management business, so strong investment performance and good returns are important to us - as they are for our customers. But just as important is making our customers feel part of something special. We want to invest their money where it can help them, their families and the broader economy. We're showing investors how their money can truly make a difference.

Today, Octopus has more than 500 employees and over £6 billion in assets under management. We work with tens of thousands of customers and we've built market-leading positions in tax-efficient investments, smaller company financing, renewable energy and healthcare. We focus on areas where we can make the most impact, whether it's the number of new jobs our portfolio companies create, the GP surgeries, care homes and retirement villages we help to develop, or the amount of electricity generated by our renewable energy business.

Essential Job Functions:

  • Managing a number of complex senior executive's calendars
  • Inbox management
  • Maintenance of team score cards
  • Preparing briefing documents for meetings as agreed with the executives
  • Minute taking for meetings with regulator impact
  • Printing, scanning, photocopying and binding documents for presentations where required
  • Ad-hoc administration and support for colleagues in the wider team
  • Travel coordination
  • Compiling daily packs of relevant papers for executives as requested
  • Managing the agendas for key meetings and writing up notes and actions
  • Raising POs and expenses for the wider team
  • Creating and formatting PowerPoint presentations
  • Organising team offsite and away days
  • Preparing board/welcome packs
  • Coordinating new starter inductions

Specific Experience/Technical Skills/Abilities - Attributes Required for the Role

  • Previous team PA/EA experience within a corporate environment
  • Experience supporting fast paced and challenging areas
  • Extremely organised and ability to prioritise their workload, always being one step ahead
  • Team player with a can-do attitude
  • Highly proficient in MS Office PowerPoint/Word